Terms & Conditions

1. Who We Are

The Magnolia Room ("The Magnolia Room," "we," "us," or "our") is a banquet and event venue located in the Downtown Historic District of Decatur, Alabama. We host weddings, receptions, corporate meetings, holiday celebrations, and private events of many kinds.

2. Acceptance of These Terms

By accessing or using our website, or submitting any contact, inquiry, or event questionnaire form, you confirm that you have read, understood, and agree to these Terms and our Privacy Policy, which is incorporated by reference. These Terms apply to all visitors and users of the site.

3. Eligibility

You must be at least 18 years old to use this website and to request or book an event. If you are using the site on behalf of a company, organization, or another person, you represent that you are authorized to do so. You agree that all information you provide is accurate, complete, and up to date.

4. Use of the Website

You agree to use this website only for lawful purposes and in a manner that does not harm, disrupt, or interfere with the site or other users.

You agree not to:

• Violate any applicable laws or regulations;
• Submit false, misleading, or fraudulent information;
• Attempt unauthorized access to the site, servers, or systems;
• Introduce viruses, malware, or harmful code;
• Interfere with site security or performance;
• Copy, scrape, or harvest website content without permission.

We reserve the right to restrict or terminate access for misuse of the site.

5. Website Availability

We reserve the right to modify, update, suspend, or discontinue the website, or any part or feature of it, at any time and without notice. We do not guarantee that the website will always be available, uninterrupted, or error-free. We may restrict access for maintenance, security, or other operational reasons. We are not liable to you or any third party for any modification, suspension, or discontinuation of the website or any part of it.

6. Event Inquiries, Quotes, and Bookings

Information on this website, including descriptions of our venue, packages, pricing, and availability, is provided for general informational purposes only and does not constitute a binding offer.

When you submit an inquiry or event questionnaire, we may provide information, a quote, or a proposed date at no obligation. Any quote or availability we share is an estimate based on the information provided and may change depending on the date, guest count, services, season, or other factors, and may expire after a stated period.

Submitting an inquiry, questionnaire, or form does not reserve a date or create a confirmed booking. A reservation is confirmed only when you and The Magnolia Room enter into a signed written rental agreement and any required deposit or other conditions in that agreement are satisfied. Dates remain subject to availability until fully confirmed.

7. Payments, Deposits, and Cancellations

Fees, deposits, payment schedules, security or damage deposits, and cancellation and refund terms are set out in your signed rental agreement, not on this website.

Where payments are processed online, they may be handled by trusted third-party payment providers subject to their own terms. We do not store your full payment card details on our website.

Please review your rental agreement carefully for the terms that apply to your event.

8. Your Submissions

By submitting information through our forms or communication channels, you confirm that you have the right to provide it and that it is accurate.

You grant us permission to use the information you submit to respond to your inquiry, provide services, and plan and coordinate your event, in accordance with our Privacy Policy.

Please do not submit confidential information unless you have a separate written confidentiality agreement with us.

9. Intellectual Property

All content on this website, including text, graphics, logos, images, video, and design elements, is owned by or licensed to The Magnolia Room and is protected by applicable intellectual property laws.

You may view or share content for personal, non-commercial reference with proper credit. You may not copy, reproduce, modify, distribute, or use our content for commercial purposes without prior written permission.

10. Electronic Communications

When you use our website, submit a form, or send us an email, you consent to receive communications from us electronically, such as by email or through the contact details you provide.

You agree that all agreements, notices, disclosures, and other communications provided electronically satisfy any legal requirement that such communications be in writing.

You may withdraw consent to non-essential communications at any time, though we may still contact you regarding your inquiry or event.

11. Third-Party Links

Our website may include links to third-party websites and services, including social media platforms such as Facebook and online maps. We are not responsible for the content, policies, or practices of third-party websites. Your use of third-party services is at your own risk and subject to their terms.

12. Disclaimers

This website and its content are provided on an "as is" and "as available" basis without warranties of any kind, either express or implied.

We do not guarantee that the website will be uninterrupted, error-free, or secure, or that any content, pricing, or availability shown is accurate or current. Any terms relating to a specific event are governed solely by the applicable signed rental agreement.

13. Limitation of Liability

To the fullest extent permitted by law, The Magnolia Room and its owners, officers, employees, and agents are not liable for any indirect, incidental, consequential, special, or punitive damages, including loss of profits, data, or opportunities, arising from your use of the website.

To the extent liability cannot be excluded under law, our total aggregate liability arising out of or relating to your use of the website will not exceed one hundred U.S. dollars (US$100.00). This limitation applies only to website-related claims. Liability related to any specific event or booking is governed solely by the applicable signed rental agreement.

14. Indemnification

You agree to indemnify and hold harmless The Magnolia Room and its owners, officers, employees, and agents from any claims, damages, liabilities, losses, or expenses (including reasonable attorney's fees) arising from:

• Your use of the website;
• Your violation of these Terms;
• Your submission of unlawful or infringing information;
• Your violation of any rights of another party.

15. Force Majeure

We are not liable for any failure or delay in performance caused by events beyond our reasonable control, including but not limited to acts of God, natural disasters, fire, flood, severe weather, epidemic or pandemic, public health orders, war, terrorism, civil unrest, government action, utility failures, or interruptions of internet or telecommunications services.

Any effect on a specific event or booking is governed by the applicable signed rental agreement.

16. General Provisions

Severability. If any provision is found unlawful or unenforceable, it will be limited or removed to the minimum extent necessary, and the remaining provisions will remain in effect.

Waiver. Failure to enforce any right does not constitute a waiver of that right.

Assignment. You may not assign these Terms without our consent. We may assign them in connection with a business transfer.

Entire Agreement. These Terms, along with our Privacy Policy and any signed rental agreement, constitute the entire agreement regarding your use of the website.

17. Privacy

Your use of this website is also governed by our Privacy Policy, which explains how we collect and use information.

18. Changes to These Terms

We may update these Terms at any time. When changes are made, we will update the "Last updated" date above. Continued use of the website means you accept the revised Terms.

19. Governing Law

These Terms are governed by the laws of the State of Alabama, United States, without regard to conflict-of-law principles.

Any disputes will be subject to the exclusive jurisdiction of the state and federal courts located in Morgan County, Alabama, where permitted by law.

20. Contact Us

If you have questions about these Terms, please contact us:

The Magnolia Room
Address: 216 Moulton St E, Decatur, AL 35601
Phone: (256) 580-6160